Free Excel tool

Power Platform cost calculator

A free licensing calculator for Power Apps, Power Automate and Dataverse: subscription against pay-as-you-go, with the break-even per user. Updated March 2026.

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What's inside

Power Apps: Premium subscription vs PAYG per-app meter, side by side

Power Automate: Per-user, per-flow, attended RPA, all three models

Dataverse: Updated capacity entitlements + overage cost calculations

Break-even analysis: Exact crossover point between subscription and PAYG

All formulas sourced from the March 2026 Microsoft licensing guide. Covers Power Apps and Power Automate. Dataverse overage calculations included.

A Power Platform cost calculator, or your real numbers.

The Excel licensing calculator answers the general question: what Power Apps, Power Automate and Dataverse cost for a given number of users and apps. Power FinOps answers it for your tenant, person by person, from the data it collects every day.

Excel calculator

  • Power Apps Premium against the pay-as-you-go per app meter
  • Power Automate per user, per flow and process plans
  • Dataverse capacity and overage
  • Break-even point per user

Power FinOps

  • The same comparison for every user, from real usage
  • Exposure to February 2027 and the January 2027 price rise
  • Savings sorted by amount, and who acts
  • Renewal simulated before you sign

Power Platform licensing calculator: questions.

How much does Power Apps cost per user?
Power Apps Premium costs $20 per user per month, and $22 for any term that starts on or after January 1, 2027 ($12 to $14 at the 2,000 seat tier). The pay-as-you-go per app meter costs $10 per active user, per app, per month, billed through an Azure subscription linked to the environment.
When is pay-as-you-go cheaper than Power Apps Premium?
For users who open few apps. Up to two apps a month, the meter costs $20 against $22 for Premium at 2027 prices; from three apps, Premium is cheaper. The calculator shows the crossover with your own user counts.
What is the difference between this calculator and Power FinOps?
The calculator works on the figures you enter. Power FinOps reads your tenant every day: who holds which license, who opens which app, pay-as-you-go usage and Dataverse capacity. It runs the same comparison for every user, adds the Microsoft changes coming, finds the savings and simulates your renewal.
Does the calculator cover the February 2027 enforcement?
It estimates costs, not exposure. To see who would be blocked from February 2027, take the five-question check on the February 2027 page, or ask for a Power FinOps diagnostic for the exact count per case.
Who gets blocked in February 2027